AI automation: business processes that run themselves.
AI workflow automation starts with the process itself: what needs to change before you automate it. Then AI agents and integrations take over the repetitive work, from documents and invoices to customer contact and data between your systems.
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Sound familiar?
Too much time on work no human should do.
Retyping invoices, searching through documents, answering the same emails, copying data from one system to another. It works, but it costs hours every week and things go wrong. You know it can be done differently, you just do not know exactly how.
0 of 3 recognised
Recognise two or more?
Then this work is a good candidate for AI. The AI audit establishes whether it really is.
See the AI auditHours counter
How many hours does one manual process cost you per year?
Pick one task that keeps coming back, like processing invoices or drafting quotes. Enter how many people work on it and for how many hours a week. The counter turns that into a year.
Per year, on this one process
690 hours a year
3 people × 5 hours a week × 46 working weeks. That is 17.3 full work weeks of 40 hours.
How much of that AI can take over differs per process. We establish that in the AI audit.
See the AI auditFrom manual work to an automated workflow.
No big IT project. We start with the process that delivers the most, redesign it, and automate it step by step.
- 1 Map and redesign the process
- 2 Automate and test
- 3 Go live and keep improving
Agent at work
From policy schedule to HOA report, without the retyping.
The HOA Reporting Agent we built for du Gardijn Verzekeringen. An employee uploads the policy schedule, the agent does the retyping.
Before 15 min , now approx. 30 sec
Per HOA report, from upload to result
HOA Reporting Agent Input
Agent
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Step done by a person: Employee uploads the policy schedule
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AI step: AI automatically extracts the required fields for the core insurance policies
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AI step: The HOA template is filled in instantly and is ready to download
Result
HOA report
Replayed at speed, with the steps as described in the case. Read the du Gardijn Verzekeringen case
Our AI automation services
The repetitive work gone. The real work freed up.
As an AI automation company, we automate the processes where time and errors sit, with AI agents and integrations that fit how you work.
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Document & invoice processing
Documents that read themselves.
Invoices, contracts, forms and receipts are automatically recognised, read and put in the right place. Scan and recognise without retyping, with care for privacy and data protection.
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AI agents for customer contact
Requests and questions, handled 24/7.
An AI agent answers new enquiries, replies to frequently asked questions and qualifies leads, on WhatsApp, email or your site. Your team only picks up what truly needs attention.
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Integrations between your systems
Data that flows by itself.
Your CRM with your accounting, your website with your back office, your inbox with your project tool. We build the integrations on top of your existing ERP or accounting software, such as Exact or AFAS, so you never have to retype anything.
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Measure and keep improving
Automation that visibly pays off.
We make measurable what you win back in time and errors, and keep building on what delivers the most. Monthly, predictable, no surprises.
Core sectors
The sectors where our proof runs deepest
Financial services and real estate are our sharpest vertical focus, backed by working solutions and hands-on delivery experience.
What is AI automation?
AI automation is automating repetitive business processes with AI: document processing, invoice processing, customer contact, data entry and integrations between systems. Unlike classic RPA, AI can also handle unstructured information, such as emails, documents and conversations.
What does an AI automation agency do?
An AI automation agency maps where time and errors sit in your processes, redesigns the steps that need to change and then builds the automation: AI agents, integrations between your systems or custom software. At Innoworks we agree the scope and price up front, and we maintain and keep improving what we build on a fixed monthly fee.
Where do you start with AI workflow automation?
With the process, not the tool. We map where time and errors sit, redesign the steps that need to change and only then automate. Often part of the work disappears before a single integration is built. Then we choose the right form for each step: an AI agent, an integration between systems or custom software.
Which business processes can you automate?
Almost any process with a fixed pattern: processing invoices and documents, handling emails and enquiries, syncing data between systems, generating reports, qualifying leads and answering customer questions. We always start with the process that costs the most time or causes the most errors.
How do you automate repetitive manual work?
By first pinning down the pattern the work follows: which input comes in, which data needs to come out and where the result ends up. AI then reads the input, such as a document, email or form, fills in the result in your system or template and only hands the exceptions to a person. At du Gardijn Verzekeringen, that took filling in owners' association reports from policy schedules from around 15 minutes to around 30 seconds per document. Start with the work that comes back most often or causes the most errors.
What is the difference between AI process automation and RPA?
Classic RPA (robotic process automation) follows fixed, pre-programmed steps and breaks down as soon as the input deviates. AI process automation understands context, reads unstructured documents and conversations, and makes decisions. We often combine both: RPA for the fixed actions, AI for the thinking.
Is this the same as automating with Zapier, Make or n8n?
No. Tools such as Zapier, Make and n8n are useful for simple integrations and we use them where they fit. For business-critical processes we design the architecture first: which data lives where, how systems work together securely and how you manage it as it grows. That keeps the automation reliable, even as your organisation changes.
Does AI automation work with our existing software?
Yes. We build the automation on top of your existing systems instead of replacing them. Through integrations with your CRM, accounting software (such as Exact or AFAS), ERP or inbox, the data flows by itself, without you having to switch.
Can you process invoices, orders and bookkeeping automatically with AI?
Yes, and that is often where the quickest gains are. AI reads purchase invoices and incoming orders, including ones that arrive by email or as a PDF, pre-codes the invoices and gets everything ready in your accounting software, order system or ERP, flagging anomalies such as an invoice that does not match the purchase order. For EVOKE we built a finance platform on AFAS designed to automate more than 60% of the month-end close: checks run by themselves and every anomaly can be traced down to booking level. People still decide on exceptions and the close.
How do you automate expense claims and their approval?
By letting AI read the receipt and route the claim automatically to the right approver, so only the decision is still human work. An employee photographs or emails the receipt, and AI extracts the amount, date, VAT and supplier and suggests a cost category. The automation checks the claim against your expense policy, flags deviations and queues it for the approver. Once approved, the entry is ready in your accounting software, for example Exact or AFAS, and the expense report per employee or project builds itself.
How long does it take to automate a process?
You often have the first working automation within 2 to 4 weeks. We work in phases: each phase automates a bounded process that saves time straight away, instead of building for months before you see anything.
What does it cost to automate a process?
It depends on the scope. We work with a fixed scope and a fixed amount that we agree up front, no hourly billing. Ongoing automation and maintenance run on a fixed monthly fee. Book a call for a concrete estimate for your process.
Does automation replace our people?
No. We automate the repetitive work no human should do, so your team has time for clients, quality and growth. The goal is to do more with the same team, not to replace people.
Our other services. Start where you are.
We don't know where AI pays off yet
We know what needs to be built
Something specific is stuck
- AI customer service Customer questions handled 24/7 on web, WhatsApp and email, with a human in the right place.
- System integration API integrations and one integration layer, so data flows by itself.
- AI knowledge management An internal knowledge base on your own documents, with source and version.
- Finance automation Invoices, controls and month-end close, with the controller in charge.
Where does most of your time go?
That is where we start.
Tell us which work comes back every week. We show you what AI prepares, and what you only still approve.
Not ready for a conversation yet? See what we built first →
30 minutes. Online or in Enschede. You decide.