AI that takes the paperwork out of your property business
You spend more time on emails, contracts and tenant questions than on properties and people. We deploy AI on exactly that work, so your portfolio can grow without the admin growing along with it.
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Who it is for
For agents, managers, developers and HOA offices drowning in admin and email traffic.
In real estate, the margin is not lost in the deals but in everything around them: the inbox, the folder full of PDFs and the tenant asking the same question for the third time. The larger the portfolio, the more that manual flow swallows up your office.
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Recognise two or more?
Then this work is a good candidate for AI. The AI audit establishes whether it really is.
See the AI auditHow we work in real estate. In three steps.
We start with your processes, not with a tool. First we pinpoint where the gains are, then we build in short iterations, then we make sure the team actually uses it.
- 1 Explore and sharpen the opportunities
- 2 Build and iterate
- 3 Roll out and support
Cases · Real estate & brokerage
What we already built in real estate & brokerage.
No demos or slides, but working AI in production at companies in your sector. See what is live and what it delivers.
View all cases
AI as a fixed part of the work, across four departments
4 Departments benefit
From loose emails to one tenant portal
30–60 min Saved per file
From the basics to skilled with AI in one afternoon
30–60 min Indicative weekly saving per person
A repair report with text and photo, in fewer clicks
Fewer clicks Report fasterWhat you get out of it
What AI delivers in practice.
Not loose tools that add another task, but AI that takes work out of your day and connects to the systems you already use.
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Intake and contact
A digital colleague on the inbox
An AI agent reads incoming email, chat and portal messages, recognises whether it is a lead, a maintenance issue or a question, and routes it to the right place. Standard questions about rent, handover or service charges are answered instantly and around the clock, and viewings get scheduled. We build this as an AI agent, often after an AI audit in which we first map your biggest time sinks.
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Documents and files
Contract checks that never miss a deadline
AI reads tenancy contracts, deeds, valuation reports and HOA documents, pulls out the key points and flags what is missing or deviates from your standard. Expiring contracts, notice periods and maintenance obligations surface automatically and on time. We deliver this as custom AI software, linked to your management package.
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Data and reporting
Your entire portfolio searchable in one go
With AIOS, our AI Operating System, we bring your management package, accounting, mail and spreadsheets together into one searchable source. You ask a question in plain language, such as which properties have overdue service charges, and get an answer instantly. Owner and HOA reports come out ready to use instead of being rebuilt every time.
How can AI concretely help me as an agent or property manager?
AI mainly takes over the repetitive work around your properties. Think of sorting and answering email, qualifying and following up on leads, scheduling viewings, checking contracts and putting together reports. The goal is not to replace the agent or manager, but to remove the administrative aftermath of your workday so there is time left for clients and properties.
What does an AI solution for a real estate office cost?
That depends on what you want to automate and which systems it needs to connect to, so we work with custom pricing rather than a fixed rate. We prefer to start with an AI audit: in fourteen days we map your biggest time sinks and you get an estimate of the return per opportunity. That way you see in advance where the investment pays off. Book a call to go through your situation.
How quickly is something working in our office?
A scoped AI agent, for example one that sorts your inbox and answers standard tenant questions, is usually live within two to four weeks. Larger solutions such as custom software or bringing your data together are built in phases, so you always have something usable in hand after a few weeks.
Is my data and my tenants' data safe and GDPR compliant?
Yes, that is the starting point for every solution we build. We work in line with the GDPR, make clear agreements about where your data is stored and who can access it, and make sure tenants' and buyers' personal data does not end up somewhere uncontrolled. When we have doubts about what is and is not responsible, we say so honestly rather than dress it up.
Does AI work with my current management software or CRM?
Usually it does. We build the solution around the systems you already use, whether that is a management package, CRM, accounting software or a collection of spreadsheets, and we set up integrations where possible. If a clean integration is not feasible, we say so up front and look for a workable interim solution instead of a half integration.
Can AI check tenancy contracts and valuation reports?
Yes. AI can read contracts, deeds and reports, extract the important points and flag what is missing or deviates from your standard, for example a missing clause or an approaching notice period. The AI does the groundwork and lays everything out clearly, after which you or your colleague make the final decision. That way it goes faster without you handing over control.
Our other services. Start where you are.
We don't know where AI pays off yet
We know what needs to be built
- AI agents Digital workers that take tasks off your plate, live within 2–4 weeks.
- AI automation Business processes that run themselves: redesign the process first, then automate the repetitive work.
- Custom AI software Your own web apps, portals and tools with AI at the core. Fixed scope, fixed price.
- AI Operating System Your whole business in one place: see where you stand and ask questions about your numbers.
Something specific is stuck
- AI customer service Customer questions handled 24/7 on web, WhatsApp and email, with a human in the right place.
- System integration API integrations and one integration layer, so data flows by itself.
- AI knowledge management An internal knowledge base on your own documents, with source and version.
- Finance automation Invoices, controls and month-end close, with the controller in charge.
Where does most of your time go?
That is where we start.
Tell us which work comes back every week. We show you what AI prepares, and what you only still approve.
Not ready for a conversation yet? See what we built first →
30 minutes. Online or in Enschede. You decide.